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Top 10 Best Online Meeting and Conferencing Tools

Top 10 Best Online Meeting And Conferencing Tools

Whether or if working from home is here to stay, online meeting and conferencing tools solutions will be there for a long time. A slow Saturday night or essential occasions. Not just for work, but also to interact with family and friends. In reality, due to travel constraints, I used Zoom to attend a friend’s wedding a thousand kilometers away. Isn’t it cool?

For your convenience, I’ve created a list of 10 web conferencing systems. At the same time, the final aim is the same: removing distance and connecting people online. Some minor distinctions in their features and target audiences might influence your choice.

 

Here are Top Online Meeting and Conferencing Tools

1. Zoho Meeting

I purposely saved Zoho Meeting for last since it is a surprisingly good entry. I’m amazed that people usually think about Zoom when they need a solution for online meetings, yet Zoho Meeting is a strong rival.

The free plan is already more than enough for individuals such as freelancers. However, their array of tools will work effectively with firms that have many moving pieces. File sharing, group messaging, application sharing, and many third-party connectors, for example, are all well integrated with Zoho CRM and Zoho Meeting.

Pros:

  • With their built-in connection, it has a full array of tools that an online business may use.
  • It’s affordable — for $12 per month, you have full access to all of its features and can host up to 100 people – if you’re a company owner, your employees can even have their own plus ones.
  • There are polls, a Q&A section, and a Raise Hand function.
  • It may be used as a Webinar tool or a regular online meeting tool, with webinar registration being one of its primary features.

Cons:

  • Only three people can participate in the free plan.
  • If you’re planning on using it for a webinar, form modification may be a challenge.
  • However, visitors can download recordings, and they are not prevented from doing so.

 

2. Airmeet

Airmeet is a popular online meeting platform that many people use to hold virtual meeting tools gatherings. It’s simple to set up, and the help is excellent if you ever need it. Unlike other programs, Airmeet is designed for meetings with a defined objective in mind, rather than people who want to hang out digitally.

The free plan may accommodate up to 100 people, and all options include a social lounge where guests can mingle while waiting for the event to begin. Other features include surveys, Q&A, and, unexpectedly, the Zapier integration allows you to automate some operations.

Pros:

  • Great tool for live events, concerts, and the like, mainly if tickets are sold.
  • Because of the social lounge function, audience engagement is higher than with other technologies.
  • There is no need to download anything because it works with any browser.

Cons:

  • Businesses, startups, and teams are not eligible.
  • Recorded events for the pro plan are kept on their servers rather than locally, and there appears to be a two-hour latency before you can retrieve it.

 

3. Google Meet

Call me a Google evangelist, but Google Meet is my preferred web conferencing tools platform. It’s straightforward to use; all you have to do is open it in your browser, and you’re ready to begin. Nothing needs to be installed. You may also join meetings by phoning in or using your phone. It contains all of the functionality you’ll need to run an online video conferencing forum or class, including the ability to record your session and save it to your Google Drive.

You don’t need a Google account to attend a meeting, even though it’s named Google Meet. However, you’ll need a Gmail account to establish your session. Even so, it’s free and pretty much covers everything you’ll ever need on the road. Surprisingly, it also features a Speech to Text capability, which allows you to talk and have subtitles appear. It’s excellent, even if it’s not perfect.

Pros:

  • It’s small and light, and it works with most operating systems and browsers.
  • Simple user interface — you get what you see.
  • Meetings record with a Pro account ($6/month).
  • Sharing a Screen
  • Box for discussion
  • There is no time restriction.
  • Text to speech

Cons:

  • There are no fancy tools like lighting adjustments, filters, custom backdrops.
  • Zoom’s lighting isn’t as lovely.

 

4. Microsoft Teams

Microsoft Teams is a collection of Microsoft products for enterprises with distributed teams. It includes some project management, communication, and other tools. So stay in one spot to compose your papers, set projects, track activities, schedule meetings. And then hop on a free web conference call with up to 100 people.

Pros:

  • The free plan may accommodate up to 100 people.
  • Microsoft Teams provides up to 60 minutes in comparison to Zoom’s 40 minutes.
  • The call quality is excellent HD.
  • For remote teams, an all-in-one solution is available.

Cons:

  • Because it’s an all-in-one solution for team members, it might be a little confounding at times.
  • However, it’s made for groups, not just one-time get-togethers.

 

5. Skype

Skype is a program that everyone is familiar with. It’s a straightforward communication tool that’s used not just by casual users but also by businesses. In addition, many support teams utilize it to respond to their clients’ needs. But it’s Skype’s online conference feature, which can hold up to 100 people, that shines.

Pros:

  • The free plan may accommodate up to 100 people.
  • It’s from a reputable firm (subjectively)
  • It has a recording feature.
  • While on a video conference, you may obscure your backdrop for further privacy.

Cons:

  • The video appears to consume more bandwidth than other tools.
  • The conferencing software itself may be heavy at times, and slowness is typical on older phone models – for example, my Android phone with only 4GB of RAM runs Skype exceptionally slowly.

 

6. Facebook Messenger Rooms

Facebook Messenger Rooms is undoubtedly not what you were anticipating for online meetings, but it’s here, and it simply slithered into Facebook without any fanfare. Surprisingly, it can accommodate up to 50 people, and you can create a calendar for it, specify who may attend, and so on.

Pros:

  • It’s completely free, and the quality is excellent.
  • In addition, there is no time restriction.
  • It’s just within Facebook, so if your friends or coworkers are already on there, you can quickly invite each other.

Cons:

  • Up to 50 people are expected to attend.
  • Because it’s Facebook, privacy will always be an issue.
  • There are no complex features. However, this might be viewed as a benefit because it is straightforward to use.

 

7. GoToMeeting

GoToMeeting has been around for a long time, even before zoom meetings and Google Meet became popular online. It’s the younger sister of GoToWebinar. The popular online conferencing platform businesses and individuals use to hold webinars. At the same time, webinar technology is a touch on the expensive side. GoToMeeting is only $12 per month and can accommodate 150 people.

Pros:

  • Even with the basic plan, there is a large capacity of visitors.
  • Security is top-notch, and it comes from a well-known company.
  • Has a toll-free line where foreign attendees can call in for free to join the conference.

Cons:

  • No free plan
  • Need to install an application

 

8. FaceTime

FaceTime is a simple answer for your conferencing requirements if you have an iOS or Mac device. With your coworkers, family, or friends in a one-on-one video and audio call. You won’t have to do anything because it’s already incorporated into every iOS and Mac gadget. To get started, all you’ll need is their phone number or iCloud email address.

Pros:

  • It’s completely free.
  • Up to 32 people can be accommodated.
  • iOS and Mac devices are both natively supported.
  • Video of excellent quality (supposing you have a good internet connection)

Cons:

  • Users of iOS and Mac are the only ones who can use them.
  • Doesn’t enable the recording of sessions by default.
  • There isn’t a chatbox.
  • It’s only for video conferencing tools, with no further frills.

 

9. Cisco Webex

Cisco Webex is a one-of-a-kind communication solution from a trustworthy corporation. At the same time, it’s simple, like the rest of the items on this list. And comparable to Zoom’s main features (like file sharing, chat, phone, audio, and video conferencing solution). It’s also integrated with an AI that can assist in meetings – an AI. That acts like a virtual assistant that takes notes and sets reminders. And much more than using voice commands while in the conference.

Pros:

  • Integrated with artificial intelligence (AI) that works as a virtual assistant
  • Because it’s a product from a recognized networking and communications firm, you can expect high-quality meetings.
  • Cisco deals directly with cybersecurity for organizations. Thus security is also top-notch.
  • Options for better meeting management
  • Each file can be up to 2GB in size.

Cons:

  • Noise cancellation was enhanced further.
  • With a modest number of participants (just 6), HD conferencing may need an improvement.

 

10. Zoom

Zoom is perhaps the most popular online meeting platform right now because of the epidemic that caused nearly everyone to work from home. It was all over the news, both good and negative. It’s used by schools, corporations, friends, and families to join a group call quickly.

On the other hand, Zoom is a quick and straightforward conferencing service to utilize. Suppose you search for something fast and free. Moreover, it includes many features that even free users can use. Changing your background (which is fantastic), screen sharing, cosmetic filters.

Pros:

  • There are private conference rooms available.
  • Most users will be satisfied with the free plan, which includes a 40-minute session restriction.
  • Sharing a screen
  • sharing of files
  • Integration with the Chatbox Calendar, as well as various additional integrations
  • Meeting record.

Cons:

  • The free option is only available for 40 minutes. After that, you’ll need to start a meeting.
  • Are security worries a thing of the past, or are they still present? Of course, no online meeting tool is flawless. And all devices have security faults, but Zoom had its fair share of security. And privacy issues last year, which have now been rectified (as far as we know).

 

To End

I hope this list has assisted you in determining which tool is appropriate for your requirements. For example, I like Google Meet, but I (and my superiors) prefer Zoom for business meetings. Our requirements are straightforward. Therefore any of them will suffice. But, just between you and me, if Google Meet could emulate Zoom’s gorgeous backdrops, it’d be great! More tech articles here.